Facilities Managers don’t have time to chase contractors. Yet when cleaning providers operate outside your CAFM system, that’s exactly what happens. You’re stuck requesting updates, reconciling paperwork, and manually uploading reports – all while trying to stay on top of compliance deadlines and PPM schedules.
At BCS, we do things differently. Our operations are designed to fit around yours – including structured reporting and data exports aligned to your property lists and planned preventative maintenance (PPM) schedule. Whether you’re using Concept, Planon, QFM, or a bespoke CAFM platform, we make sure our service integrates with your workflow – not against it.
Disconnected Contractors Create More Work for You
When cleaning teams operate in silos, Facilities teams pick up the slack. From site-based kitchen extract cleans to high-level HVAC deep cleaning, you might find yourself:
- Manually entering jobs or updates into your CAFM system
- Waiting on cleaning reports or TR19 documentation
- Chasing certificates for audit trails
- Struggling to keep compliance records in one place
- Losing time to back-and-forth calls and email chains
All of it adds up to friction – and wasted hours that your team can’t afford.
BCS: Built for Compatibility with Your CAFM Workflow
We manage our national cleaning operations using an industry-leading cleaning operations management back-office tool. This allows us to:
- Schedule jobs in line with your PPM
- Export completed job data in structured formats tailored to your property register or asset list
- Deliver TR19 reports, compliance documents and job photos in a format you can easily file or import
- Support multi-site, multi-region property portfolios
- Provide consistency and traceability – with no additional charges for UK-wide travel
We can provide tailored outputs that make it easy for your team to maintain visibility and compliance.
“The tech should serve the relationship, not get in the way”
“We work with FMs who are managing dozens – sometimes hundreds – of properties,” says Liam Hodgson, Cleaning Services Manager at BCS.
“When your CAFM platform and your contractor’s systems don’t align, it creates double-handling. That’s where admin builds up and data gets missed. Our job is to reduce that friction. We tailor our reporting to match your site data, export in your preferred format, and ensure everything’s audit-ready from day one. The tech should serve the relationship, not get in the way.”
At a Glance: What BCS CAFM-Compatible Reporting Delivers
| Feature | Benefit to FM Team |
|---|---|
| PPM schedule alignment | Services stay in sync with your planned works |
| Structured data exports | Easy import into your CAFM system |
| TR19 & compliance report delivery | Simplifies audit trails & documentation |
| Image-based job evidence | Adds visual assurance of quality |
| Data matched to site/asset IDs | Easily track work across portfolios |
| No integration or travel surcharges | Simple procurement and nationwide coverage |
Built for Busy Facilities Teams
Our services are designed for complex, compliance-critical sites – hotels, universities, healthcare environments, manufacturing facilities, and multi-site food operators. We handle technical cleans, TR19-compliant duct work, fire damper testing, and front-of-house deep cleaning – all with digital traceability built in.
Let’s Connect Our Systems – So You Don’t Have to Chase
Already working with a CAFM system? So are we.
Let’s talk about how BCS can align with your workflow – and take contractor chasing off your to-do list.
